After selecting “Book flight” or “Book hotel” on the Travel Arrangement page, you will be directed to the booking page via Corporate Travel. Through this feature, you can search for and select flights or hotels according to your travel needs, then complete the booking process until you receive a booking confirmation.
Here are the steps to book flights and hotels through Corporate Travel.
A. How to ‘Book Flight’
- Log in to your Mekari Expense account, then select the Travel Arrangements menu.
Select one of the Trip names that uses Corporate Travel with a Booking pending status. Then click “Manage ticket”.
You will be directed to the Travel Arrangement details page. Click on the dropdown Transport arrangement, then click “Book flight”.
After clicking “Book flight”, you will be directed to the flight booking details page under the Booking history submenu.
On this page, you can view the list of trips and applicable policies, as well as specify the flight details you want to book. Here is an explanation of each column.
| No. | Feature Name | Description |
| 1 | Booking steps | Displays the flight booking stages, from Search to Confirmed. |
| 2 | Trip details | Shows trip details, such as Trip ID, departure and destination cities, travel dates, and traveler. |
| 3 | Policy detail | Displays the travel category and cost limits applicable for booking. |
| 4 | Trip type | Select the type of trip, either One-way or Round-trip. If you select “Round-trip”, a “Return date” field will appear to specify the return date. |
| 5 | Flight route | Specify the departure city or airport in the From field and the destination in the To field. |
| 6 | Departure date | Specify the departure date. |
| 7 | Cabin class | Choose the desired flight class. |
| 8 | Search flights | Search for flights based on the specified trip details. |
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On the Select flight page, you can view the available flight options. Click “View details” to see more complete flight information.
- You can use the “Filter” feature to narrow down flight options according to the available criteria.
- Additionally, the “Sort by” feature can be used to sort flight options by recommendation, departure time, or arrival time.
- If you want to change the search details, click “Edit search”. You can modify the flight details previously selected. After making your selection, click “Select” to proceed to the next step.
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After selecting the flight, you will be directed to the Passenger step. Complete the required passenger data, such as Title, First & middle name, Last name, Date of birth, ID type, ID number, Email, and Contact number.
If the passenger does not have a last name, check “This passenger has no last name (surname)”.
Make sure all data is correctly filled out. Then click “Continue to review”.
After clicking “Continue to review”, you will be directed to the Review & pay step. Review the flight details and select checked baggage as needed.
Then, in the payment section, please choose one of the payment methods, either with Mekari Expense balance or Other payment methods.
Then click “Pay” to make the payment.
A pop-up with the following information will appear if you select Other payment methods. Please wait until the payment page appears.
After selecting the payment method, you will be directed to the Confirmed step. On this page, the booking status will be shown as “Awaiting payment”. Click “Pay now” to proceed with the payment.
The following screen will appear. Make the payment via your Virtual Account.
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Once the payment is received, the e-ticket will be issued automatically. You can see the status “Issued” and click “E-ticket” to view the issued flight ticket.
B. How to ‘Book Hotel’
- Log in to your Mekari Expense account, then select the Travel Arrangements menu.
Select one of the Trip names that uses Corporate Travel with a Booking pending status. Then click “Manage ticket”.
You will be directed to the Travel Arrangement details page. Click on the dropdown Accommodation arrangement, then click “Book hotel”.
After clicking “Book hotel”, you will be directed to the hotel booking page under the Booking history submenu.
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On this page, you can view the list of accommodations and applicable policies, as well as specify the accommodation details you want to book. Here is an explanation of each column.
No. Feature Name Description 1 Booking steps Displays the hotel booking stages, from Search to Confirmed. 2 Trip details Shows trip details, such as Trip ID, guest, destination, and travel dates. 3 Policy detail Displays the travel category and cost limits applicable for hotel booking. 4 City or hotel Specify the city or hotel you want to book. 5 Check-in & Check-out Specify the hotel check-in and check-out dates. 6 Guests Specify the number of guests who will stay. 7 Search hotels Search for hotels based on the specified trip details. -
On the Select hotels page, you can view the available accommodation options. Click “View rooms” to see more complete accommodation information.
- You can use the “Filter” feature to narrow down accommodation options according to the available criteria.
- If you want to change the search details, click “Edit search”. You can modify the accommodation details previously selected. -
Next, click “Select room”.
You can also view accommodation facility details by clicking “View details”.
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After selecting accommodation, you will be directed to the Guest step. Complete the required guest data, such as Title, First & middle name, Last name, Email, and Contact number.
If you do not have a last name, check “This guest has no last name (surname)”.
Make sure all data is correctly filled out. Then click “Continue to review”.
After clicking “Continue to review”, you will be directed to the Review & pay step. Review the accommodation details.
Then, in the payment section, please choose one of the payment methods, either with Mekari Expense balance or Other payment methods.
Then click “Pay” to make the payment.
A pop-up with the following information will appear if you select Mekari Expense Balance. Please wait until the payment page appears.
After the payment is successful, your hotel booking has been confirmed and the e-voucher has been issued. Click “Download e-voucher” to download the e-voucher in PDF format or “Back to trip” to return to the trip page.
Once the payment is received, the e-ticket will be issued automatically. You can see the status “Issued” and click “E-ticket” to view the hotel booking that has been issued on the Travel Arrangement page.
Then you can click “Mark as booked” to proceed.
Your Booking status will then change to Booked.
This concludes the explanation on how to book Flights & Hotels with Corporate Travel on Mekari Expense.