Mekari Expense currently provides a Purchase feature that will make it easier for you to place orders with vendors more efficiently. Purchase orders can be created by users with the roles of Super Admin, Admin, Procurement Officer, Finance Admin, and Finance. However, you need to create a workflow first. Here are the steps to create a Purchase Order.

1. Go to the Purchasing menu.

2. You will automatically enter the Purchases submenu. To create a new purchase order, click the “Create purchase” button and select Order.
   

3. You will enter the Create purchase order page, and fill out the form according to the required information.
   
   Explanation:

   No	Name	Description
   1	Vendor	Select the vendor name where you will place the order.
   2	Transaction date & Due date	Select the transaction date and the due date of the purchase order.
   3	Organization	Select the organization making the order.
   4	Reference no.	Enter the reference number (if any).
   5	Requester	Select the name of the requester for the order.
   6	Warehouse	Select the warehouse destination to store the purchased products.
   7	Term of payment	Choose the payment terms you want for this purchase. The default payment terms available in the system are Cash, Net 15, Net 30, Net 60, and Custom. The selected payment term will affect the due date.
   8	Currency	Specify the currency used in the transaction.
   9	Price include tax	Check this if the price already includes tax.
   10	Product	Select the product(s) to be purchased. If you have previously done product mapping, the selected vendor will automatically display their product list in the Product table.
   11	Description	Enter a description.
   12	Qty	Enter the quantity of the product to be purchased.
   13	Unit	Enter the unit of the product.
   14	Unit price	Enter the unit price of the product.
   15	VAT	VAT (Value Added Tax) is a tax imposed on every process of production or distribution of goods. Here, you can specify VAT for each Amount on the Product.
   16	WHT	WHT (Withholding Tax) is a tax collection system carried out by a third party. Here, you can specify WHT for each Amount on the Product.
   17	Amount	This column will be automatically filled based on the calculation of qty x unit price.
   18	Note	Enter notes regarding the purchase (if any).
   19	Attachment	Add attachments (if any).

4. Then, if all required information has been filled in correctly, you can click the “Submit for review” button to submit the Purchase Order, or you can click “Save as draft” to save it as a draft.
   

5. The Purchase Order you created will appear in the Order tab with the status Awaiting review.
   

6. You can also edit the Purchase Order you created by clicking the “Action” button and selecting Edit order.
   

7. If your role is an approver, you can approve the transaction by clicking “Action” then selecting Approve order.
   

   Select Void order to cancel or Reject order to decline the Purchase Order.

8. Once your purchase order is approved, its status will change to Awaiting invoice.
   

   After creating an invoice from the order, the status will change to 'Closed'.